Candidate screening
Staffing workflow audit for candidate intake, screening, and client submission
Make resumes, applications, screening notes, job requirements, candidate follow-up, and client submission packets easier to process without losing recruiter judgment.
From CAD 6,500 · fixed before we start · 10 business days · 6 deliverables
How the sprint works →Built by Duncan Anderson, an AI engineer and data scientist who builds practical automation around real operating workflows.
What usually breaks
Where staffing and recruiting teams lose time or revenue
The first audit is deliberately narrow. We identify the repeatable workflow, the owner, the inputs, the status points, and the places where a small automation would actually survive daily use.
- Candidate fit notes vary by recruiter and are hard to compare.
- Missing availability, pay range, location, certification, or work-authorization details delay submission.
- Client submission summaries are rewritten manually.
- Rejected candidates do not become searchable talent-pool data.
Readiness Sprint
A fixed first step before any larger automation build
Before anyone builds, we map one costly workflow end to end, decide what AI should draft and what people must approve, and write the pilot brief. You keep every document whether or not we build together.
- From CAD 6,500, fixed before we start
- 10 business days
- 50% to start, 50% at readout
- English or French
Six things you keep
Workflow map
Current state end to end: steps, handoffs, systems, volumes and where time goes.
Intake and status schema
The fields and states a system would read and write, agreed with the people who do the work.
Exception taxonomy and decision rights
What goes wrong, how often, and who is allowed to decide each case.
Review-first prototype spec
Exactly what AI drafts, what a person approves, and what is never automated.
Pilot and measurement brief
Scope, baseline, success metric, stop conditions and a fixed-fee build quote.
Executive readout
Findings and a clear build / don't-build recommendation, with one round of revisions.
Offer path
Operations Inbox and Admin Queue
A practical queue for owner, status, aging, missing information, and next action.
First build could be
A small workflow your team can review
Resume-to-role screening assistant that drafts fit notes for recruiter review.
Not this
Clear scope boundary
This supports intake, screening, and status review; hiring judgment stays with the recruiting team.
Workflow map
The audit follows the real work, not a generic AI checklist
The audit preserves recruiter judgment while removing repeated admin and summary-writing work.
Role requirements, must-haves, nice-to-haves, dealbreakers, pay/location constraints, and screening questions.
Candidate resume/application intake, missing-info prompts, recruiter notes, and stage movement.
Client submission packet: fit summary, concerns, availability, pay expectations, and follow-up questions.
Talent-pool tagging for future searches.
Automation candidates
Likely first builds
The right first build is usually small, specific, and close to revenue or deadline pressure.
Resume-to-role screening assistant that drafts fit notes for recruiter review.
Missing-info follow-up questions based on role requirements.
Client submission packet generation from resume plus recruiter notes.
Talent-pool tagging for certifications, industries, tools, and availability.
Audit output
What you get back
The goal is a decision-ready plan: what to automate first, what to keep manual, and what data or tool connection is needed.
- A candidate intake and screening workflow map.
- A role-fit rubric and missing-info checklist.
- A submission packet template tied to recruiter approval.
- A practical automation plan for ATS, email, forms, and document workflows.
Request a fit review
Send the workflow that is costing time, deals, or deadline confidence
Specifics help. Include the tools involved, how the work arrives, who owns it, where status gets lost, and what would count as a useful win.
What happens next
I review every workflow personally and usually reply within two business days. If there is a fit, the next paid step is the AI Readiness Sprint.
From CAD 6,500 · fixed before we start · 10 business days · 6 deliverables
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